Thinking Machines Privacy Policy
Quick Summary
We care about your privacy and follow the data protection laws where we operate. Here’s what you need to know at a glance:
- Browsing: We use cookies and analytics to improve our website but don’t sell your data.
- Jobs: We only use your application data to process and review candidates.
- Events: We collect registration and payment details securely; consent is always asked for recordings or marketing.
- Business Development: We store contact info to follow up on opportunities but respect your preferences.
- Client Projects: We process data strictly according to agreements and legal requirements.
- Your Rights: Depending on your location, you may access, correct, delete, object to, or request a copy of your data, and file complaints with the proper authority.
Privacy Policy
Welcome! At
Thinking Machines (refers to: Thinking Machines Data Science, Inc., Thinking Machines (Thailand) Co. Ltd., and Algorithmic Intelligence Pte. Ltd.), we value your trust. Protecting your personal information and giving you clear choices about how it’s used is important to us. This privacy notice explains what information we collect, why we collect it, and how you stay in control.
This policy covers personal data we collect through our website, job applications, events, business development activities, and client projects. We follow the data protection laws applicable to where we operate: the Philippines Data Privacy Act, the Thailand Personal Data Protection Act, and the Singapore Personal Data Protection Act. where relevant.
If you have questions or want to exercise your rights, you can always reach us at
[email protected].
01 Browsing our Website
When you visit
https://thinkingmachin.es, we use tools like Google Analytics to understand how people use our site. This may include:
- which pages you visit
- which links you click
- how long you stay
- how long you stay
- your general location (based on your IP address)
This helps us improve the website and make content more useful. Google does this using cookies. You can learn more about how Google handles data in their
Google Privacy Policy. We do not use this data to identify you personally. We do not sell or share this information with third parties for advertising. Data is retained for 26 months by Google Analytics, then deleted.
For more, see our
Cookie Policy.
02 Job Applications
When you apply for a job with us, we collect the personal data you provide, such as: your name, email address, phone number
your CV/resume (including education, work history, and anything else you choose to include) We use this data only to review and process your application and, if you agree, to keep it on file for future opportunities. We don’t use it for marketing, and we don’t share it with third parties except our recruitment service tool, Freshteam. You can learn more about how Freshworks handle data in the
Freshteam Privacy Policy.
03 Event Registration
When you sign up for one of our events or workshops, we collect: your name and contact details your professional background (e.g. industry, skill level) payment details (handled securely by Eventbrite or PayPal) We use this information to:
- manage your participation
- tailor the event to our audience
- process payments securely
Important notes:
- We don’t see or store your financial information; that’s handled directly by Eventbrite or PayPal. To learn more about how they handle data, please visit Eventbrite Privacy Policy or Paypal Privacy Policy.
- You can also contact us if you prefer alternative ways to pay or register. We generally keep event registration data for three years, unless the law requires us to keep it longer.
- During registration, we’ll ask you for specific consent for things like: allowing the event to be recorded (voice, video, or chat), letting us share your company name/logo in case studies or success stories, receiving emails about future events and updates (you can unsubscribe anytime)
04 Personal Interactions & Business Development
If you share your details with us through networking, emails, or business discussions, we may keep your contact information and any relevant notes about our conversations. We use this data for legitimate business purposes, such as:
- following up on opportunities
- sending information you requested
- maintaining professional relationships
We don’t share this with third parties, except our customer relationship management tool, Pipedrive. You can learn more in the
Pipedrive Privacy Policy. We will always respect your preferences — if you don’t want to hear from us, just let us know.
05 Client Engagements or Projects
When we work with clients, we may process personal data as part of our services. In these cases:
- We only process personal data according to the client’s instructions and in line with a data processing agreement.
- Personal data may also be used for due diligence, background checks, or contract evaluation.
- Data may be shared within Thinking Machines Group, with trusted service providers, or across borders when necessary to deliver services.
- We may disclose data if required by law or a lawful order.
We apply industry-standard technical and organizational measures to keep this data secure. We retain personal data for as long as necessary to fulfill our services, comply with legal obligations, or for other legitimate purposes as required by applicable law. Please see our
Privacy Notice (for Client Engagements) for more information.
06 Your Rights
Depending on the law that applies to you (Philippines DPA, Singapore PDPA, Thailand PDPA), you may have the right to:
- Access your personal data
- Correct/Rectify inaccurate or outdated information
- Delete/Erasure of your data when there’s no valid reason for us to keep it
- Object to processing or withdraw consent
- Request a copy/portability of your data in a structured, commonly used format
- Be informed about how your data is collected, used, and shared
- Restrict processing in certain circumstances (e.g. during a dispute about accuracy)
- File a complaint with the applicable government authority – National Privacy Commission (Philippines), the Personal Data Protection Commission (Singapore), the Personal Data Protection Committee (Thailand).
Please note that the exact scope of these rights may vary depending on the jurisdiction. To exercise your rights, email us at
[email protected]. We’ll respond as quickly as we can.
Security & Data Breaches
We use technical and organizational safeguards to keep your data safe, and access is restricted to people who need it for their work. If there’s ever a serious data breach that risks your rights, we’ll let you and the authorities know as may be required by law.
Data Retention
In general, we keep personal data for three years. We may retain it longer only if required by law, to comply with contracts, or for other legitimate business purposes such as resolving disputes, maintaining security, or fulfilling audit requirements.
Updates to this Policy
We may update this privacy notice from time to time. When we do, we’ll post the latest version on our website.
Data Protection Contact
Version 2.0: Applicable as of August 26, 2025